Last updated: 21 June 2026.
This privacy policy explains how personal data is processed in connection with the website jazz.warszawa.pl, contact forms, e-mail or telephone enquiries concerning concerts, live music for events and the Artiva Agency offer.
1. Data controller.
The controller of personal data is RECTA Anna Rejda, with its registered address in Wrocław at ul. Partynicka 7B/5A, Tax Identification Number / NIP: 9131450599.
Contact for personal data matters: info@artiva.agency.
Artiva Agency is used as a commercial and artistic brand for concert services and live music for events.
2. Categories of data processed.
Depending on the method of contact, the Controller may process in particular: name and surname, e-mail address, telephone number, company or institution name, information about the planned event, date, location, budget, preferred line-up and the content of correspondence.
The website may also process technical data related to the use of the website, such as IP address, cookie identifiers, device and browser information, source of visit and basic analytics data — if the user consents to analytics.
3. Purposes and legal bases.
Personal data is processed for the following purposes:
- handling enquiries sent by form, e-mail or telephone — Article 6(1)(b) GDPR or Article 6(1)(f) GDPR,
- preparing and presenting a concert or event-music offer — Article 6(1)(b) GDPR or Article 6(1)(f) GDPR,
- conducting correspondence and arrangements related to an event — Article 6(1)(b) GDPR,
- establishing, pursuing or defending potential claims — Article 6(1)(f) GDPR,
- complying with legal, tax and accounting obligations — Article 6(1)(c) GDPR,
- website analytics — only after consent, Article 6(1)(a) GDPR.
4. Voluntary provision of data.
Providing data is voluntary, but it may be necessary to reply, prepare an offer, agree event details or conclude and perform an agreement. Failure to provide data may prevent the Controller from replying or preparing an offer.
5. Recipients of data.
Data may be transferred to entities supporting the Controller in operating the website and handling enquiries, in particular hosting providers, e-mail providers, form tools, website technical support, accounting, legal services and analytics tools — only to the extent necessary for the relevant purposes.
If the organisation of an event requires data to be shared with cooperating musicians, technical staff, event service providers or the ordering institution, such sharing will be limited to what is necessary to organise the concert or live music service.
6. Transfers outside the EEA.
When using technology providers, in particular analytics or electronic communication tools, data may be processed outside the European Economic Area. In such cases, mechanisms provided by the GDPR are used, in particular standard contractual clauses or other appropriate safeguards required by law.
7. Data retention.
Correspondence data is stored for the period necessary to handle the enquiry, prepare the offer, perform the event and secure potential claims. Data related to accounting and tax documents is stored for the period required by law. Data processed on the basis of consent is processed until the consent is withdrawn or until the data is no longer needed for the purpose for which it was collected.
8. Rights of data subjects.
The data subject has the right to request access to data, rectification, erasure, restriction of processing, data portability, objection to processing and withdrawal of consent at any time where processing is based on consent.
Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal. To exercise these rights, contact the Controller at: info@artiva.agency.
The data subject also has the right to lodge a complaint with the President of the Personal Data Protection Office in Poland if they consider that the processing of personal data violates the GDPR.
9. Automated decision-making.
Personal data is not used for decisions based solely on automated processing which would produce legal effects concerning the data subject or similarly significantly affect them.
10. Cookies and analytics.
The website uses cookies necessary for the proper functioning of the website and for remembering privacy settings. Analytics, including website traffic measurement, may be enabled only after the user gives consent.
The user may manage consent through the mechanism available on the website and in browser settings. Restricting cookies may affect the operation of some website features.
11. Contact form.
The contact form is used to submit enquiries concerning concerts, live music for events or cooperation. Data provided in the form is not used to send a newsletter unless the user gives separate and explicit consent.
12. Changes to this privacy policy.
This privacy policy may be updated if the website, technical tools, data processing methods or legal requirements change. The current version of the document is published on this page.